Why Are Your SaaS Payments Failing?

Reasons online payments fail

A sales pipeline can help you predict how much incoming revenue you will have; however, you will still need to account for payment failure. You will need to watch out for the following, which are some of the most common causes of payment failure, so you can create more accurate predictions.

Lack of client notification

Subscriptions are great because they allow the client to obtain their services without having to manage a payment every month if they’ve set up auto-renewal options. This frees up users’ time and allows them to operate smoothly. Unfortunately, they may accidentally end their subscription because they are unaware of any issues that may interrupt their payment plan, like an expired card or insufficient funds.

Not using dunning management/ the right dunning setup

Missing or ineffective dunning will lead to SaaS payment failure. In particular, it is paramount to have automatic retrial because sometimes payments fail. A lot of the time, a retrial will lead to a successful transaction. Unfortunately, if this feature is absent; then, you will miss out on a sale and the consumer will have lost access to your services. This negatively impacts your rapport with the client and forecasted revenues, but the situation can be avoided with the use of automatic retrial. Plus, it will save you from having to retry all failed payments manually.

Wrong/inaccurate card details

Incorrect card details like billing addresses or card numbers will lead to payment failure when trying a subscription renewal charge. Expired cards will also cause transactions to be declined. Sometimes consumers are unaware of these concerns, but merchants who work with payment providers who employ revenue recovery tools like account updaters and expired card handlers will help keep these details accurate without the need for client action. In addition, the use of network tokenization — the exchange of sensitive cardholder data like the PAN, with non-sensitive placeholder tokens, done by card scheme networks — can also help reduce declines. Since the card networks are the ones who issue the tokens, card details can be automatically updated by card schemes themselves, whenever changes happen.

The bank perceives the transaction as a fraudulent one

Fraud is a major concern for businesses, banks, and consumers. Many banks implement safeguards into place to protect themselves and their account holders, and as a result there are many triggers that can cause a bank to flag a transaction. When financial institutions suspect fraud, they typically decline the payment.

Manually prorating (or not Prorating) subscriptions at sign up

Prorated subscriptions allow consumers to only pay for the amount of time they used the subscription. Manually prorating is a detail oriented and time-consuming process. Sometimes, you and your team may overlook certain accounts and transactions.

Currency conversion issues

Fraud can be triggered by currency conversion which leads to failed payments. Sometimes, transactions from across-borders are deemed suspicious and are declined as a result. Other times, one currency will have a high fluctuation rate which makes it difficult to convert during payment. You can avoid these fraud triggers by selling to customers in their local currency, localizing your checkout with the customer’s local pricing and currency.

Missing compliance rules in place

If you accept card payments then your business is obligated to meet PCI compliance standards. These standards protect you, your business, and your clients. Compliance applies to you as well as any software or services you use to run your business.

Tactics to combat failed payments in SaaS

SaaS payments failure can be frustrating. Luckily, there are several tactics that can be used to address these problems and improve your success rates.

Use dunning management

Dunning management is a key component to decrease subscriber churn, and ensure more payment for recurring services go through. This process involves communicating with subscribers about upcoming fees to ensure payment collection and success. Emails, app notifications, texts, and phone calls are all great ways to interact and reach your customers. In these messages, you should address payment failure or the client’s intention to end their subscription.

Pro-actively notify customers of upcoming charges

Notifications about upcoming charges are a pro-active measure and will help you and your clients manage their subscriptions. Clients should be notified at least once before an upcoming charge, and they should be given ample time to address any concerns there may be. This is especially important for cross-border shoppers because they need to be aware that their country may be out-of-range, so they will need enough time to find a valid payment option.

Use a payment provider that uses payment routing

Intelligent payment routing is crucial for high authorization rates and increasing revenue. Select a provider that will use multiple and local acquirers, so the transaction will be run through the best acquirer. This style of routing can help you decrease the number of declined transactions, whether these declines are payment-network related or fraud-related.

Offer alternative payment methods

Payment options have expanded rapidly in recent years, and consumers will want the ability to choose the option that works best for them. Moreover, some options help prevent involuntary churn. For one, digital wallets do not have expiration dates, and it is expected that in 2025, 43.7% of United States smartphone users will make payments using their digital wallets. Overall, digital wallets offer a more user-friendly, predictable payment experience, that is why their chances for a failed payment are lower than those of card payments.

Look for extra functionalities that combat payment failures

The following are some additional tools that can be used to combat payment failures.

  • For merchants selling in Europe, a good implementation of Strong Customer Authentication Exemptions from the payment provider is key — New legislation, specifically Payment Services Directive 2 (PSD2), has made eCommerce requirements stricter. Under PSD2, sellers are required to authenticate users through a multi-factor process. Luckily, subscription-based services typically have exemptions for user authentication. The exemption still requires user authentication, but it only needs to happen once when the client first subscribes to the service. Without this exemption, all transactions would need to be authenticated which users may miss and cause lower authorization rates.
  • Account Updaters — Out-of-date card details will cause payments to fail. Account updaters work automatically to update card details, like expiration dates. What’s more, these updates do not require your clients to perform any actions; nevertheless, you should have your subscribers double check their information annually, bi-annually, or at time intervals that work best for your business.
  • Network Tokenization — Another way to avoid expired cards or out-of-date information is through network tokenization. This process replaces primary account numbers and other details with a unique token. There is no expiration date or need to update card information, so there is little to no risk of payment failure due to inaccurate details.


The SaaS market is still thriving, and you want to avoid subscriber churn and payment failure. You will need to take a proactive approach and examine your business for any common errors that lead to payment failure. Moreover, it is in your best interest to optimize your pay processing to ensure higher success rates, better customer rapport, and more revenue.



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2Checkout (now Verifone)

2Checkout (now Verifone)

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2Checkout (now Verifone) is the leading all-in-one monetization platform for global businesses built to help clients drive sales growth across channels.